Primer: Office of Secretary

Introduction

Hello Secretary!  Your job is to make sure stuff gets written down in a useful manner, lest we totally forget everything.

Your Constitutionally Declared Duties (as of Brett's September draft)

Section 3.  Secretary

It shall be the duty of the Secretary to

1.  Attend all meetings and executive meetings.

2.  Record the minutes of all meetings and distribute them appropriately.

3.  Keep a file of the organization's records, both physical and digital.

4.  Maintain archives of minutes, photos, and other club information.

5.  Process information submitted by other officers into the archives and records.

6.  Ensure that documentation and required documentation is up to date.

7.  Be cognizant of university policies and services respecting the officer’s duties.

Details About Your Job

Take Minutes

Minutes are a highly condensed record of business and activities from meetings.  They include details such as dates and times discussed, specific money amounts when relevant, and future plans.  Email these out to the mailing list very soon after every meeting.

Update the Blog
The Blog archives are a resource for y'all to pass information to each other and into the future for other officers.  Entries will reflect the acquisition of knowledge and experience, as well as the history of the ups and downs of the Club and of the Executive Board of Officers.  

Entries include minutes, position primers, details and recollections of special events, useful contact information, art techniques, best practices (what works and what doesn't), collections of resources, and more.
Entries are tagged relevant to their office, function, and other related aspects.  These labels are then useful to someone looking through the archives.  A newly elected officer can find posts relevant to their position.  Officers looking for fun games to play at meetings can look through the archives to learn about what was fun and what wasn't fun.  etc.