MSU Events Calendar

The MSU Events Calendar shows up on the university's homepage and gives you exposure you won't get anywhere else.  You can advertise any event so long as you put it in early enough for it to go through the system.  Post bake sales, open events, and regular meetings.  Don’t bog the entry heading down.

To post an event in the events calendar: Go to the University home page, see “upcoming events”, and select “complete calendar.”  From there select “submit an event”.  From there log in and post the information.

Designing Flyers

The point of a flyer is to have some eyecatching elements while conveying information.  With that in mind, the follwing generalizations and advice:

a.  Size Matters

8.5x11” flyers are okay to hand out, handbills (flyers printed four to a sheet) are even easier to distribute (they fit in pockets!), but big posters for the wall are best for visibility, showcasing design and artwork, and they make cooler keepsakes.  As of this writing, the Art Club owns a large ream of 11x17” paper, which is the same size as two individual 8.5x11” sheets placed side by side.  Therefore the 11x17” flyers can be printed using any regular printer like the residence halls or computer lab printers, the photocopiers should be able to handle it as well.  It’s just loaded into a separate tray (you probably have to load it yourself) and you make note of that in the printing options on the computer.  This writer only makes posters sized 11x17”.

a.  Sometimes Show Some Skin

Weird metaphor, I know.  Posters meant for the Plaster Student Union should have a light colored or white paper space without text for them to stamp and sign, so factor that into the design.  A beautiful poster is only so classy when it has a post-it attached with the stamp information, and that’s assuming the desk worker lets you get away with that.  You can make multiple versions, which is useful for conserving color expenses if you want some color flyers but are okay with distributing mostly black and white.

b.  Posters/Flyers Should Be Bomb

They are best when they are dramatic and have some personal touch to them.  We are Art Club so they should be artistic, not boring.  Subtle typography is nice but not a main draw.

c.  Flyers Are Easy to Make

They can be made with all kinds of methods.  You can use any combination of assets in Photoshop.

The other really easy way to make a flyer is using a photocopier.  You can draw one with a marker and then photocopy it.  One of the best MSU campus flyers I’ve ever seen was crafted by taping up wrinkled paper and relevant collage imagery together with all of the information written in marker and maybe part of it was typed up, then photocopied.  What else could you photocopy?

d.  Keep in Mind the Audience

I don’t recommend anything too avant-garde to read. Or anything TOO offensive.  Or views that are narrow to the individual and don’t reflect the club.  It’s very easy to see things only from your perspective, so there is potential to damage club image. There’s a reason you run flyers by the president for approval (it’s also to catch typos and wrong dates/times.)  But do BE BOLD.

e.  Printing Requires Small Revisions

Monitors, printers, and copiers are in collusion to mess up your hue value and saturation (black & white or color it applies to both), so always do a print test before you get stuck paying for a large batch, and bring the editable file with you to the computer lab so you can tweak the colors and send it through again.  You could circumvent this problem by only using solid black/white linework with no gradients or tones in your design.

f.  Save Your Work

Always save full editable version of your files if you work digitally.  File storage is so cheap and easy that it’s criminal to not keep copies of both your working files and your finalized files.  This gives you the ability to edit stuff or leave the assets to others who might use it.  And on a self-care note, you can use it in your portfolio later.

g.  Plan According to Paper

Always plan your files to the size of paper.  Images with unplanned space at the side look shoddy.  I strongly recommend sizing your image shy of the printable margin (I use ¼ inch margins) on each side (printers can usually pull off something close to 1/8 inch but it varies., then add the margin to the size when you are done, then saving it as a PDF.  PDF’s are printable EVERYWHERE and are expected by most printers.  They also easily facilitate the print dialogue option “No Scaling” which means it comes out exactly like you planned it instead of it arbitrarily deciding it thinks it can print here or here and resizing your things.

h.  Turn Off Double-Sided Printing

It’s easy to forget and ruin a large batch of prints.

i.  Label Your Things.

Make sure the organization name and the contact information are always posted on flyers.  It's important for both the PSU and Reslife.

Chalking

Chalking is a good way to let people know about the organization or a specific event.  like bake sales, that's definitely an impulse visit, people are outside walking, are hungry, and see the sign!

a.  Chalking Can’t Be Read Upside Down

Placing stuff perpendicular to the sidewalk is a good way to deal with this, as is simply repeating your chalking right next to your original facing the opposite direction.

b.  Succinct

You only have so much time to read something as you're moving.  Also, it’s hard to read chalked messages that are separated out and are meant to be read over a long distance walking.  What if you only notice it while you're in the middle?

c.  If God Can’t Piss On It, Don’t Do It

If it can’t be washed off by rain because it’s on a vertical surface or under an overhang, the organization will get in trouble (See Student Org Handbook).  

d.  Ask for Help

Cover ground faster with more people.

e.  Creativity is Appreciated

Where to go for Printing and Imaging

There are many places on campus that can be helpful when getting stuff printed.

Copy This is a useful place.  Well maybe they aren’t the most knowledgeable but they should be able to help you with printing stuff.  They are also the people to go to if you need banner printing, anything bound, or unusual sizes.

Flatbed Scanners can be found at the Morris Center 5^th floor, The Cheek computer lab, and the library.  Copy This might also have a flatbed scanner, I don’t remember.  The Morris Center has a larger flatbed scanner in addition to the regular sizes.  Copy This has a drum scanner in the back you have to ask for if you have large stuff or long stuff that can be fed into the machine (so no holding down your notebook on top of the scanner).

There is a color printer you can use your printing balance towards at Cheek.  Keep in mind it costs more off your balance than a black and white copy does.  Any campus printer should be able to print 11x17, most printers have a special tray you can load and select from when printing, for sure Morris Center and Cheek have it because I’ve used those.

btw, computer lab printing costs off your semester's balance are (as of 10-01-2012) $0.75 for color sheets and $0.08 for single or duplexed black & white.  The info source assumes 8.5x11 letter format, if costs are different for larger sizes then please update this post.
Bear Print
Open Access Labs

Where to Post Flyers

If you put posters and flyers up, bring the stapler, pushpins, and some tape.  It’s easier to do with two people, one to hold stuff and one to do the stapling.  Here are places for you to put up flyers.

a.  Plaster Student Union

There are 3 spots for publicity in the Student Union. 

1. The upstairs corkboard under the stairs across from the piano.  The table next to it is perfect for handbills or other information) 
2. The downstairs board underneath the stairs. 
3. The downstairs board on your way to the Level 1 bowling alley.  All posters that go up in the student union need to be approved, stamped and signed at the front desk.

b.  Bus Stops

They are pretty much free game.  There are 3 good ones to use with corkboards.  One in front of the PSU, two opposite each other between Meyer library and Glass Hall.  The other bus stops don't have accessible corkboards.

c.  Residence Halls

Residence Life distributes publicity internally so there are procedures to follow, and then you hand your fliers off and they do the legwork.  The instruction sheet from Hammons 101, conveniently uploaded to the internet as a .pdf HERE (current as of 09-30-2012) has the specifics.  Basically, the sheet says how many floors for each building, so you print the appropriate number, bundle and label them by building (a post-it note at the top of each set with the hall name will suffice), and hand them off to the Hammons 101 office.  It takes a week or so for flyers to go up.  All in all there are 117 floors, or if you were cheap (color printing, eh?) there are 9 main lobbies and 108 regular floors.

d.  Academic Buildings

These buildings will have two types of corkboards, one for deparmental stuff (Don’t post on these!  They are usually labeled) and one for other stuff that’s free game.

The following locations are high in artsy types.

•  2 for Morris Building (downtown.)  1 for atrium, 1 for 5th floor corkboard, probably next to the elevator
• 2 for Craig Hall.  1 for first floor near elevator, 1 for corkboard on second floor.
• 2 for Art Annex.  1 at west entrance, 1 for a corkboard at south entrance.
• 3 for Ellis Hall.  1 for main floorsouth corkboard, 1 for stairwell, 1 for corkboard near Art&Design office on the next floor up.
• 3 for Brick City.  1 in the atrium, 1 above the first floor water fountains (unless there are 2 spots?) , 1 above the 2nd floor water fountains
• 1 for Park Central Building.  I was told to put it up in the elevator, there used to be a corkboard there, it may have changed.

And please advertise at these places if convenient.

• 2 for Strong Hall.  1 for North corkboard first floor, 1 for south corkboard first floor.
• 2 for Glass Hall.  1 for each corkboard first floor.
• 1 for Temple, first foor.
• 2 for Meyer Library.  1 for boards near circulation desk, 1 for upstairs board.  Bonus info about flyers in the library, the librarians take them down every year/semester(?) and archive them.  Your flyers will be historic!
• 1 for Wehr Band Hall.  There's a board upstairs but I'm not sure about downstairs.
• 2 for Siceluff.  bottom floor has lots of spaces down the hall, not sure about the upper floors.
• 2 for Pummill Hall, 1st floor, 1 for top floor next to photo lab.
• 1 for Cheek Hall, 1st floor main lobby.
  1 for Professional Building, tape it to the glass at the northeast entrance.
• 1 for Karls Hall.  there's at least the boards near the southeast entrance.
• Kemper Hall?
• McDonnel Second Floor?
• Does anybody know a thing about the Jordan Valley Innovation Center?

e.  Campus Link

…  I’m pretty sure it wants PDF’s, but I haven’t used it myself.  As always, update these instructions when you learn more.